Built for gym owners, not IT departments
Everything you need to grow and keep members
Revenue pace, ranked leads, retention alerts, and your daily action list in one system that tells you what to do instead of making you dig for it.
Growth
Convert more leads, faster
Retention
Keep members before they quit
Operations
Run the day in half the time
Revenue
Know your numbers instantly
Growth
Turn more leads into members
The average gym loses 40% of leads to slow follow-up. Schedulous shows every lead ranked by priority and tells you exactly who to call today. No lead falls through.
- • Every lead ranked by priority, hottest first
- • Follow-up tasks created automatically as leads move through stages
- • Leads from your website, walk-ins, and referrals in one pipeline
- • Full contact history so you never ask "where were we?"
Lead Pipeline
+4 this week$2,840/mo potential
New
5Sarah M.
HotWebsite form · 2hrs ago
$149/mo
Jake R.
Walk-in · yesterday
$99/mo
Toured
3Lisa K.
HotLoved morning class
$199/mo
Tom B.
Wants to try BJJ
$149/mo
Trial
3Alex P.
2 classes done
$149/mo
Maria C.
Starts Monday
$199/mo
Won
4Chris D.
Signed yesterday!
$199/mo
Priya S.
3-month commit
$149/mo
Your Day
6 actionsSarah M.
Follow up — toured Monday, loved the vibe
Jake R.
Call back — tried class, hasn't signed up
Lisa K.
Send intro offer — asked about pricing
Marcus J.
Payment failed — card expired 3 days ago
Tom H.
Check in — week 2 of trial, how's it going?
Retention
Keep 12 more members a month
Open the app and know exactly what to do. Who's at risk. Who missed a payment. Who just hit a milestone. The system creates your daily action list so no one falls through the cracks.
- • At-risk members flagged before they cancel
- • Failed payments surface the same day
- • Birthdays, anniversaries, and milestones surfaced automatically
- • Reach out at the right moment, not when it's too late
Operations
Run the day in half the time
Class rosters, check-ins, and reservations built for busy class transitions. One-tap check-in or self-service kiosk. Members book through your branded app. Your schedule stays clean.
- • One-tap check-in or self-service kiosk mode
- • Class capacity management and reservations
- • Members book and cancel from your branded app
- • Programs, training areas, and recurring schedules
Today's Classes
5 classes · 74 booked6:00 AM
Morning Fundamentals
Coach Mike
9:00 AM
Foundations
Almost fullCoach Sarah
12:00 PM
Competition Team
Coach Alex
5:30 PM
Evening All Levels
Almost fullCoach Mike
7:00 PM
Open Mat
Open
Revenue Pace
March 2026
On pace$38,400
↑ 12%of $45,000 goal · projected $42,100
142
Active members
+8
Net new
2.1%
Monthly churn
$270
Avg revenue
Revenue
Know your numbers without digging
Revenue pace against your goal. Failed payments. All updated in real time. When a payment fails, the system notifies you, emails the member, and creates a recovery task automatically.
- • Revenue pace shows if you'll hit your monthly goal
- • Failed payment recovery with automatic notifications and tasks
- • Retry, refund, or mark uncollectible in one click
- • Zero revenue share on Growth and Scale plans
Automation
You coach. The system handles the rest.
This is what makes Schedulous different. When something happens, the system reacts. Someone checks in and tasks appear. A payment fails and you're notified while they get an email. A lead comes in and follow-up gets scheduled. You never set anything up.
- • Check-in triggers create the right follow-ups
- • Payment events trigger recovery workflows
- • New leads get automatic follow-up schedules
- • Membership changes keep everything in sync
System Activity
12 actions todayNew lead: Sarah M. from website form
2 min agoPayment failed: Marcus J. · $149/mo
1 hr agoNo visit in 14 days: Diana L.
3 hrs ago100th check-in: Coach Mike
YesterdayMember App
Your brand on their phone
Give your members a branded mobile app with your logo and colors. They book classes, check in, and connect through your private community feed. Members who use your app train more, stay longer, and refer friends.
- • Your logo, colors, and name in the App Store
- • Class booking, check-in, and community built in
- • Light and dark mode that matches your brand
- • Free for your first year with the founding deal
Goals you can see
Month-to-date against your goal, with last month and where you’re on track to land — so you see the gap, not just a total. Schedulous ties that to who to work and what to do next. Try the growth playground with your member numbers.
Attendance you’ll actually use
Reports
Headcounts by program and class, trends week over week, and who’s slipping — so you can coach the schedule and the floor, not guess from sign-in sheets.
What drives your revenue
Reports
Tie showing up to buying in — see which programs, classes, and cohorts correlate with revenue so marketing and the mat stay aligned.
Revenue pace
Month-to-date vs goal
Goal setting
$41,847
59.8% of goal
Goal
$70,000
Growth & Scale
Add-ons for your modality
Not every gym needs everything. Enable just the tools that fit your training style.
Ranks & Skills
Structured progression for martial arts academies, CrossFit boxes, and any gym where members advance through levels. Define your curricul...
Learn more →
Appointments
Personal training, intro sessions, consultations — define your appointment types, set your availability, and let members book from the ap...
Learn more →
Body Metrics
Track weight, body fat, chest, waist, arms — whatever matters to your members. Progress photos, trend charts, and the data coaches need t...
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Challenges
30-day attendance challenges, 6-week transformations, social media contests — create any competition with flexible scoring, real-time lea...
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Training Log
After every class, members rate their session — energy, effort, recovery — with a simple green, yellow, or red. Coaches see who's thrivin...
Learn more →
Included with Growth and Scale plans. Enable what you need, hide what you don't.